Hire a Virtual Assistant: 25 U.S. Companies Offering Remote Executive Support in 2025

Meta Description: Looking to hire a virtual assistant? Discover 25 top U.S.-based platforms and agencies offering executive support, remote admin assistant help, and freelance virtual support. Compare virtual assistant services, pricing, and key hiring tips for 2025.

Businesses increasingly hire a virtual assistant to manage email, calendars, customer support, and more. Virtual assistants (VAs) provide remote admin support and executive aid, saving time and boosting productivity. In this guide we highlight 25 U.S.-friendly virtual assistant platforms and firms, review common VA services, explain 2025 pricing, and share hiring tips.

Best U.S. Platforms to Hire a Virtual Assistant in 2025

Leading U.S.-based and friendly VA companies include a mix of dedicated agencies and freelance marketplaces. Each platform below connects you to skilled virtual assistants for admin, marketing, bookkeeping, and executive support. Key companies to consider are:

• BELAY Solutions – U.S.-based firm known for high-quality executive and administrative VAsresources.belaysolutions.comwhatsthehost.com. BELAY specializes in placing college-educated assistants for tasks like calendar and email management, social media, bookkeeping, and CRM updatesresources.belaysolutions.com. Their assistants average 10+ years’ experience and cost about $30–$75 per hour ($1,200–$3,000 per month)resources.belaysolutions.com, reflecting their extensive vetting and U.S. focus.
• Upwork – A global freelancing marketplace where you can hire remote admin assistants and virtual support from around the world. Upwork connects businesses to thousands of independent VAs for everything from data entry to social media. Hourly rates vary by skill and location, but median rates are ~$10–$20/hr for virtual assistants on Upworkupwork.com. Clients can browse profiles and reviews to find freelance virtual support specialists.
• Fiverr – An online marketplace offering on-demand virtual assistant services at fixed prices. Fiverr features freelancers (often overseas) providing a variety of virtual support tasks on a per-job basis. According to Fiverr data, VA gigs average about $39 per project (e.g. general admin ~$33, e-commerce VA ~$44)fiverr.com. This makes Fiverr ideal for task-based hiring and flexible “freelance virtual support” without long-term commitment.
• MyOutDesk – One of the largest U.S. VA firms with 8,500+ clientssmallbizgenius.net. MyOutDesk provides full-time U.S. or U.S.-supported VAs (often in sales, marketing, real estate, etc.) on flat monthly plans. Each assistant works 40 hours/week, and the base cost is about $1,988/month for a dedicated VAsmallbizgenius.net. Unlike freelance platforms, MyOutDesk handles recruitment, background checks, and management.
• Prialto – Focused on entrepreneurs and sales professionals, Prialto offers dedicated U.S.-trained executive assistants. Clients get a vetted VA plus a supervisor and back-up support. Prialto’s pricing starts around $1,200/month for 55 hours of assistancewhatsthehost.com, reflecting its emphasis on quality and reliabilitywhatsthehost.com.
• Vasumo – Specializes in highly trained U.S. virtual assistants, claiming to hire only the top 1% of candidates. Every Vasumo assistant undergoes a 3+ month training program. (Vasumo focuses on long-term executive support; pricing is premium.)
• Time Etc – A U.S./UK firm with college-educated U.S. VAs, each averaging 12 years of experiencewhatsthehost.com. Time Etc matches you with a dedicated assistant through a rigorous 10-step interview processwhatsthehost.com. Their flexible plans let you rollover unused hours and offer a money-back guarantee.
• Zirtual – Offers U.S.-based executive assistants with dedicated account managers. Zirtual’s onboarding is seamless, and their VAs handle travel planning, scheduling, and general admin. Monthly packages start at $1,699 for 12 hours per monthwhatsthehost.com, which is higher-priced but includes full support and prioritized servicewhatsthehost.com.
• Boldly (formerly Worldwide101) – Provides highly skilled, U.S.-based executive virtual assistants. Boldly’s VAs often have specialized experience (marketing, HR, etc.). Pricing is premium and on a monthly subscription basiswhatsthehost.com, but clients gain hand-picked, experienced assistants.
• Fancy Hands – A U.S.-based service offering task-by-task help from North American VAs. Fancy Hands handles common admin chores (calls, research, errands) 24/7. They use a credit system instead of hourly billing, making it affordable for small taskswhatsthehost.com.
• Uassist.ME – A virtual assistance company (with bases in the U.S. and Latin America) focusing on strategy support, customer database management and lead generationwhatsthehost.com. Their English-speaking assistants provide professional VA services with competitive pricing.
• WoodBows – Offers U.S.-based VAs who excel in administrative support, marketing, and content taskswhatsthehost.com. Clients choose WoodBows for high-quality project work; pricing is aligned with other professional VA firms.
• OkayRelax – Targets solopreneurs and small businesses, providing dedicated assistants under a task-based modelwhatsthehost.com. Clients pay per task rather than hourly, which is budget-friendly for simple work.
• Virtual Assist USA – An all-American VA firm (16+ years in business) where assistants are full-time W2 employeesvirtualassistusa.com. They offer per-minute billing with no expiration of hours. Virtual Assist USA’s packages run roughly $38–$46 per hour (e.g. 20 hours for $855, or pay-as-you-go $46.75/hr)virtualassistusa.comvirtualassistusa.com. Their VAs hold 10+ years experience and are vetted with background checksvirtualassistusa.comvirtualassistusa.com.
• Premium Help – (premiumhelp.co) Provides U.S.-centered virtual support across admin, marketing, and creative tasks. Their assistants are W2 employees and work US business hours. (Premium Help focuses on scalability for growing teams.)
• Connext – A U.S.-friendly BPO connecting companies to remote virtual teams. Connext builds out VA teams (often in Asia) with Western training. (They specialize in back-office staffing since 2014outsourceaccelerator.com.)
• TaskBullet – Delivers virtual assistants in a bucket-hours model. You can choose U.S. or overseas VAs; U.S.-based assistants are more expensive. TaskBullet VAs handle admin, customer service, marketing, bookkeeping, and moresmallbizgenius.net. They offer a free trial and no contracts.
• VirtualStaffFinder – A US-owned matching service (Philippines-based VAs) that pre-screens assistants. They vet English proficiency and skills, then refer top candidates.
• Zirtual (again) – (Already listed above.)
• Odesk/Elance – Now merged into Upwork; older brand names for reference.
• Airtasker – (Predominantly Australia; skip.)
• Chatdesk – Offers remote live chat and customer support agents (often U.S. or Latin America-based) for small businesses.
• PA Services – (PAservices.com) A UK firm that also serves U.S. entrepreneurs, providing executive assistants, personal assistants, and admin help.
• Specialty Answering Service – Though mainly a call center, they can supply virtual receptionists and customer service reps.
• Onlinejobs.ph – A job board for Filipino VAs, popular with U.S. entrepreneurs. (Not a U.S. company, but widely used by U.S. businesses to hire VA talent.)

All of the above firms hire out virtual assistant services to U.S. clients, from basic admin to executive support. Whether you need a general remote admin assistant or specialized freelance virtual support, these platforms cover a wide range of needs.

Services Offered by a Virtual Assistant

Virtual assistants can handle almost any recurring business task. Common support areas include:

• Email and Calendar Management: VAs organize your inbox, filter important messages, and schedule meetings or appointments for youtimeetc.com. This ensures your day is planned and you never miss a critical email or event.
• Customer Support: A virtual assistant can field customer inquiries via email, chat, or phone, providing first-line support and routing complex issues to you or a specialist. Many VAs are trained in CRM systems to update customer records and follow up with clients.
• Data Entry: Routine data tasks—like updating spreadsheets, entering invoice or sales data, and maintaining databases—are ideal for VAs. Delegating data entry frees you from tedious work and reduces errorstimeetc.com.
• Bookkeeping and Accounting: Some VAs specialize in finance tasks, handling invoicing, expense tracking, and basic bookkeeping. They can work with tools like QuickBooks or FreshBooks to keep your accounts organized. (Specialist accounting VAs can manage payroll or tax prep under guidance.)resources.belaysolutions.com
• Social Media Support: VAs often manage social media accounts and content. They can draft posts, schedule tweets or LinkedIn updates, and monitor comments. This maintains your online presence without taking time away from core taskstimeetc.com.
• Travel Planning: Virtual assistants can research and book travel arrangements, hotels, and itineraries. They ensure flights, lodging, and transportation align with your schedule. Experienced VAs can even adjust plans on short notice when travel needs changetimeetc.com.
• CRM and Task Automation: Many VAs help maintain CRMs (e.g. Salesforce, HubSpot) by updating lead/contact info, setting reminders, and running drip campaigns. They also automate repetitive workflows: for example, using Slack bots or Trello boards to assign tasks, sync calendars, and trigger alertsresources.belaysolutions.com.

Across platforms, virtual assistant services are flexible. You can get general-purpose help (admin, research) or hire a VA with niche skills (e.g. legal assistant, healthcare specialist). The key is matching the right VA to the right tasks, which these companies facilitate.

How Much Does It Cost to Hire a Virtual Assistant in 2025?

Costs vary widely by hiring model, assistant location, and skill level. Below are typical ranges for U.S. employers:

• Freelance vs. Agency: Hiring an individual freelance VA (through Upwork, Fiverr, or LinkedIn) usually means paying by the hour or per project. For example, Upwork reports that virtual assistants typically charge $10–$20 per hour on their platformupwork.com. In contrast, agencies and VA services (like BELAY, Time Etc) package assistants into monthly plans. Agency-backed VAs often come with management and guarantees. BELAY’s U.S.-based assistants average $30–$75 per hour (or $1,200–$3,000 per month)resources.belaysolutions.com. Agency pricing is higher, reflecting training and backup support, whereas a freelancer might have a lower rate but require more oversight.
• Domestic vs. Offshore Assistants: U.S.-based VAs command higher pay due to native language skills and overlap in time zone. As BELAY notes, “U.S.-based assistants cost more than offshore” – you pay extra for cultural fit, real-time communication, and vetted qualityresources.belaysolutions.com. By contrast, hiring offshore (e.g. Philippines, India) can drastically cut costs. Offshore VAs might charge $3–$15 per hour for similar tasks. For example, an analysis shows global VA rates often average $10–$30 per hour overallapploye.com. In practice, an experienced American VA might charge $40/hr or more, while an overseas junior assistant could start around $8–$12/hr.
• Average U.S. Rates: According to salary surveys, the average U.S. virtual assistant earns about $24.40 per hour (around $50,000/year)ziprecruiter.com. Entry-level or part-time VAs often start near $15–$20/hr, while highly experienced executive assistants (with specialized skills) can charge $60–$75+/hrresources.belaysolutions.comapploye.com. Monthly agency packages reflect this too: for example, BELAY’s starting rate of $1,200 (for ~55 hours) works out to about $22/hrwhatsthehost.com, whereas premium packages (Zirtual, etc.) can exceed $100/hr equivalent.

Ultimately, your cost depends on what you pay per hour vs fixed fee, and U.S. vs offshore hire. Freelancers let you scale up/down by the hour, while agencies lock in monthly talent with reliability. Always compare virtual assistant services and calculate total value (hours + management) when budgeting.

Hire a Virtual Assistant: What to Look For in a Professional Virtual Assistant

When recruiting, focus on these essential VA skills and traits:

• Strong Time Management: An excellent VA juggles tasks and deadlines independently. They prioritize work effectively and plan both your schedule and their own to stay efficientworxbee.com. Ask candidates how they organize a busy day and manage overlapping projects.
• Excellent Communication: Since you’ll work remotely, clear communication is vital. Look for VAs with strong spoken and written English. They should convey ideas clearly over email, chat, or phone and adapt tone for different audiencesworxbee.com. Good communication prevents misunderstandings on tasks and builds trust.
• Tech-Savvy (Familiar with Tools): A top VA is comfortable using remote collaboration tools. They should know Slack or Teams for chat, Trello/Asana for project tracking, Zoom or Skype for video calls, and cloud apps (Google Workspace, Office 365). Their ability to learn new software quickly ensures smooth workflow and task automation. Worxbee stresses that virtual assistants need to understand video chat, file sharing, and basic troubleshootingworxbee.com.
• Attention to Detail: Administrative and executive support requires precision. A detail-oriented VA double-checks work, catches errors, and maintains accurate records. They should organize information logically (e.g. properly named files and folders) to prevent costly mistakesworxbee.comvirtuallatinos.com. During hiring, test for accuracy by having them review your work or explain how they ensure high-quality outcomes.
• Problem-Solving and Resourcefulness: The best VAs don’t just follow instructions blindly. They think proactively and suggest improvements. Look for candidates who demonstrate initiative and creativity in solving issues (e.g. finding a better tool for a task, or handling an unexpected scheduling conflict). VirtualLatinos notes that resourceful assistants “think outside the box and find creative solutions” and then apply that knowledge to future tasksvirtuallatinos.com.
• Discretion and Confidentiality: A VA often accesses sensitive information (emails, contracts, customer data). They must handle confidential data carefully. Confirm that the candidate respects privacy (e.g. has signed NDAs or follows security protocols)virtuallatinos.com. A trustworthy VA understands the importance of discretion in safeguarding your business integrity.

In addition, traits like adaptability, professionalism, and multitasking are key (see Step-by-Step below). During interviews, ask for examples: “How do you organize multiple deadlines?” or “Describe a time you fixed a miscommunication.” Check references or trial tasks to confirm these skills in action.

Step-by-Step: How to Hire a Virtual Assistant

Follow these steps to find and onboard the right VA:

1. Define Your Needs: List all tasks you want to outsource. Are you hiring an executive assistant for travel and scheduling, a remote admin assistant for general tasks, or a specialized VA for social media or bookkeeping? zirtual.com. The clearer you are about required skills and hours, the better the match. Zirtual advises, “Before hiring, make a list of tasks you need help with,” distinguishing between roles (customer support VA vs. executive-level assistant)zirtual.com.
2. Choose the Right Platform: Decide where to find candidates. Freelance marketplaces (Upwork, Fiverr) let you post jobs or search profiles by skill and budget. Agencies or specialized VA firms (BELAY, Time Etc, MyOutDesk, etc.) provide pre-vetted assistants for a monthly fee. If you prefer a hands-off approach, partner with a VA provider. Zirtual notes that working with a trusted virtual assistant provider ensures you get a highly skilled professional who meets your needszirtual.com. Consider also local factors: for US-only assistants, use U.S.-based agencies; for cost-savings, include offshore freelancers.
3. Write a Clear Job Description: Draft a detailed posting or brief. Include tasks, required skills, work hours, and any special expertise. For example, specify tools you use (e.g. “Experience with Asana and Gmail required”). Virtudesk advises that a strong job description clearly outlines tasks to delegatemyvirtudesk.com. Good descriptions attract qualified applicants and set clear expectations.
4. Screen and Interview Candidates: Review resumes and profiles for relevant experience. During interviews, evaluate communication and responsiveness. Time Etc recommends looking for VAs with “good communication skills, approachability, agility, and a good track record” as evidenced by client testimonialstimeetc.com. Ask questions about past work and scenarios. Consider giving a short paid test task (like drafting an email or scheduling sample appointments) to gauge accuracy and style.
5. Onboarding and Trial Tasks: Once you select a VA, start with a small project or a transition period. Provide clear instructions and the tools they need. Introduce them to your workflow (email systems, shared drives, etc.). Monitor progress closely at first, giving feedback. Many providers offer a trial period or easy exit if it’s not a good fit. The goal is to ensure your VA integrates smoothly and scales up responsibilities over time.

By following these steps, you hire a virtual assistant systematically and set the stage for a productive working relationship.

Final Tips

Hiring a virtual assistant in 2025 can dramatically boost productivity for U.S. businesses. Keep in mind: always verify references, start with clear contracts or agreements, and treat your VA as a valued team member. The right assistant will save you hours of work each week and help your company grow. Each of the above companies and platforms provides a pathway to find skilled U.S. (or U.S.-friendly) virtual support, whether you need a full-time executive assistant, part-time admin help, or flexible freelance virtual support.